Capital Projects Advisory Review Board (CPARB), Capitol Campus Design Advisory Committee (CCDAC), Spouse or state-registered domestic partner coverage premium surcharge, basic life and accidental death and dismemberment (AD&D) insurance, Statewide Commute Trip Reduction (CTR) Program, assigned agency payroll analyst or HR Business Partner, Legislative approved general wage adjustment, Progression step increase up to the range maximum, Job re-evaluation leading to a higher pay range, Reallocation to a higher level of work within the same job category. Please don't hesitate to contact your assigned agency payroll analyst or HR Business Partner with any questions you may have. Washington State employees are expected to conduct themselves and their work according to their agency's values and ethical standards, as well as to comply with the Ethics in Public Service Act. It is important to think about how much to contribute to FSA. It provides: Benefits start after 90 days or the period of sick leave (excluding shared leave) for which you are eligible under the employer's sick leave plan (whichever is longer), and continue during disability up to the maximum benefit period. Forms and Checklist; Forms for New Employees. Review all policies, such as safety and security policies. New Employee Checklist. To view your earnings statements, some state agencies use a secure, password-protected, online portal called MyPortal. The Public Employees' Retirement System Plan 2 (Plan 2) is a traditional, defined-benefit pension plan — when you meet plan requirements and retire, you are guaranteed a certain monthly income for the rest of your life. Start by visiting the RideshareOnline site to learn about some of the many ways to participate in the program, find a rideshare partner, calculate the cost savings with different commuting options, and to learn how you can win prizes through tracking trips! The new employee must provide documentation of (a) identity and (b) work eligibility. New employees include rehires/reinstated federal employees, student/temporary appointments. To determine how much you want to contribute per pay period, estimate your expenses for the plan year and enroll in the DCAP for that amount. Replace your driver license while out of state; Identity crimes or fraud. The Deferred Compensation Program (DCP) is a supplemental retirement savings program (an IRC Section 457 plan administered by DRS) that offers you the opportunity to invest money toward securing the retirement you envision. How the New Hire Checklist Works. Report new hires to the Division of Child Support at the Washington State Department of Social and Health Services. Contact individual vendors about potential discounts. My Secure DSHS - With one login you can access multiple Washington state government services. Legislation may differ based on your state or country, so make sure you complete all necessary forms within deadlines. Any hours worked on the 16th through the end of the month are paid on the paycheck on the 10th of the following month. For rules surrounding compensation, refer to WAC 357-28 for non-represented classified employees, WAC 357-58 for Washington Management Service (WMS) employees, or the applicable collective bargaining agreement for union-represented employees. To enroll in PEBB benefits, your forms must be received by your payroll/benefits office no later than 31 days after you become benefits eligible. The Dependent Care Assistance Program (DCAP) allows you to set aside a "before tax" portion of your gross earnings to use for eligible dependent care expenses. Demographic and Administrative Forms . It might look complex so to make things easier, you can always download this new hire checklist template free of charge. Long-term disability (LTD) insurance is designed to help protect you from the financial risk of lost earnings due to serious injury or illness. signNow offers a powerful toolkit to create documents and add legally binding signatures. For more information on plan costs, benefit comparisons, plan contact information, and other information that may assist you in making a plan choice, visit the PEBB site or the download the Employee Enrollment Guide. You can change your contributions at any time. How to report new hires and rehires. Welcome! Author: XpertHR Editorial Team In addition to paperwork and notices mandated by federal law, there are myriad state-required documents and workplace notices that private employers must provide to new hires at the start of employment. You may purchase additional optional coverage. Every country or state that collects income taxes will require that every employer report and pay these taxes. Money that is not used by a certain date each year will be forfeited to the Health Care Authority and you will not be able to claim it. DCP is different from a regular savings plan because your contributions comes from your pre-tax income. If you are transferring in from another agency with benefits, your benefits will follow you. Determine if the worker fits into one of these categories and, if so, that they have met the requirements on the checklist for that category. When reporting new hires, you will need the following information about your employees and company: Employee Information: Name; Address; Social Security Number (SSN) Date of Birth; Date of Hire; Employer Information: Business Name; Business Address; Federal Employer ID Number (FEIN) What if my employee does NOT have a social security number? Eligible employees also have access to a competitive benefits package that includes health insurance, retirement, and vacation benefits. Long-Term Care Worker Check-list. You may not waive dental benefits. How To use Sign Washington New employee checklist online. The Department of Enterprise Services Small Agency Services is here to support you during your transition. Illinois. Create a friendly, collaborative environment, as current employees will know when and how to welcome their new colleague. What to do if you're a victim; Enhanced driver license/ ID card (EDL/EID) Steps to getting your EDL/EID. 03/2015) Page 1 Internet Reporting New Hire Reporting Methods and Instructions Telephone Reporting Fax Reporting Call 800-562-0479 to report by telephone. Each state has its own new hire reporting program center, which you can find on the U.S. Small Business Administration’s (SBA) website. In this article, I walk you through 11 steps to consider when building your new hire checklist so you’ll make a great first day impression. Review first week's schedule and work hours. With the defined contribution part of the plan, you invest part of each paycheck into a retirement fund. The new hire forms checklist becomes more significant if you’re new to HR and hiring an employee for the first time. - SF256 Self-Identification of Disability. You can use the new hire checklist for two purposes: your first new hire and all subsequent ones. There is no late reporting penalty in Hawaii. Step 1 - New Hire Checklist Print out the New Hire Checklist for Supervisors and review this with your supervisor. This registration allows your state or country to collect child support payments from these employees. The plan is also flexible. Due on your first day: W-4 - send original to DES Payroll; I-9 Form (I-9 Instructions) - keep at agency; PERS Retirement Status - send a copy to DES Payroll WAC 51-11C (Commercial) 2nd Printing Errata for the 1st Printing WAC 51-11R (Residential) 2nd Printing; Effective July 1, 2021. We are excited to have you join our college community. Once you receive a DCP notification letter, you can choose to opt out of the program. By filing, you will receive your Washington State Unified Business Identifier, or UBI number (state business identification number). Failure to have these completed forms with you may result in a delay of your employment or a rescission of this offer. Job seeker forms Application for State Jobs (Word file) (Rev. How to apply This is referred to as the "use-it or lose-it" rule. In addition to the medical plan premiums, benefits eligible employees may be subject to a tobacco use and/or a spouse or domestic partner coverage premium surcharge. Your paycheck is just part of your total compensation. New Hire Paperwork. Your supervisor, appointment letter, or HR liaison will confirm your eligibility for benefits. As a public employee in Washington, you are eligible for retirement benefits administered by the Department of Retirement Systems (DRS). DCP automatic enrollment applies to newly hired, full-time employees of qualifying state employers. To determine how much you want to contribute per pay period, estimate your expenses for the plan year and enroll in the FSA for that amount. Long-Term Care Worker Checklist for IHS Surveyors . Establish a basic payroll structure to help you hire employees. The Medical FSA is an employer-sponsored benefit that allows you to set aside money from your paycheck on a pretax basis to pay for out-of-pocket health care costs like deductibles, copays, coinsurance, dental, vision, and more (See eligible expenses). As an employee new to state service, you will have several forms to complete within specified timelines to process your insurance benefits, payroll, retirement, etc. Washington State Department of Social and Health Services This … Note: be sure to use the issued UBI number when dealing with other state agencies. Before you hire employees, run through this 12-step checklist, which includes new hire forms, verification, insurance, and setting up payroll systems. New Hire Paperwork and Notice Requirements by State. Employees represented by a union should refer to their Collective Bargaining Agreement (CBA) for terms and conditions of their employment. You must complete and print the forms before you report for orientation; however, do not sign the documents before your orientation. Operators are available Monday through … Money that is not used by a certain date each year will be forfeited to the Health Care Authority and you will not be able to claim it. Get your EDL/EID; Proof of citizenship, identity, Social Security number and residence; Renew your EDL/EID; Update your EDL/EID . Demographic and Administrative Forms for New Employees; Form Number (if applicable) Form Description; I-9: Employment Eligibility Verification: SF-144: Statement of Prior Federal Service * Employee Address … Social Security card , birth certificate , or current passport. If you enroll family members on your PEBB insurance coverage, the PEBB Program must also receive proof of their eligibility. Employees may be eligible to receive higher pay through one or more of the following actions: The Compensation Plan is a collection of salary schedules, definitions and application of overtime eligibility designations, assignment pay premiums, shift premiums and standby pay rates as determined by the Assistant Director of State Human Resources. 6/4/19) General Government Transition Pool (GGTP) Application (Word file) (2/5/09) Layoff-GGTP Employment Preferences (Word file) (4/21/10) Employee forms Elected Officials-Authorization to Waive Compensation (Word file) (2/3/12) Employee Affirmative Action and Demographic Data Profile Form (PDF file) (Rev. You have 90 days to choose between two plans offered in PERS. There are two steps to the I-9 process. As a state employee, you may be eligible to receive benefits through the state of Washington. ACT. This includes starting, stopping, increasing or decreasing the amounts you contribute from your paycheck. Congratulations on your new position within the state of Washington! You can use your Medical FSA to pay for health care expenses for you, your spouse, or your qualified tax dependents, even if they are not enrolled in your PEBB medical or dental plan. This also applies to employees who are rehired, if they haven't worked for the company in the past 60 days. For most people giving their signature means they’re committed, which helps you avoid complications with counter-offers. If you take no action, you will be enrolled in DCP and your employer will automatically defer 3% of your paycheck to DCP. Here you will find a Road Map for opening a business, the Small Business Guide which includes details on planing, hiring employees, financing, licensing, payroll calculators, and much more. - SF181Ethnicity and Race Identification. You should have already received your employee identification number (EID) and set up your UW NetID, but if you haven’t, let your supervisor know right away. The salary schedules include the minimum and maximum amounts for each salary range assigned to the class. DCAP allows you to save on child or elder care expenses such as daycare, babysitting, general purpose day camps, pre-kindergarten expenses, in-home care for an older dependent living with you and other eligible expenses. In addition to various medical plan options to choose from, PEBB pays the full premium for Dental for employees and enrolled dependents. Although this isn’t a form in the traditional sense, having a signed offer letter should be part of your new hire checklist. There are many different ways to participate, such as vanpooling, carpooling, riding the bus, biking and walking. 2018 Washington State Energy Code. It is important to think about how much to contribute to DCAP. First, new employees need to know things that affect them personally, such as “Where should I park?”, “What should I wear?” Second, they need to know about things that affect them as a member of a department/school, such as “Who will I be working with?”, “How will my work be judged?” The next minimum step is to report the new hire to the Washington State Department of Social and Health Services (DSHS). Review professional ethics and code of conduct. If you don't choose a plan within 90 days, you will automatically be placed in Plan 3, rate option A, and you cannot later decide to become a member of Plan 2. Report your new hires to the Department of Social and Health Services within 20 days of hire. The Departmental New Hire Checklist covers: attendance, job For Hire license, vehicle certificate, and taxi meter fees; Want to apply by mail? This reporting requirement helps the state collect child support and helps stop unemployment-insurance fraud, an important factor in keeping tax rates stable. Washington State employees may be eligible for accrued annual leave, a personal holiday, sick leave, and other forms of leave. With the defined benefit part of the plan, you are guaranteed a monthly benefit for the rest of your life once you meet the plan requirements and retire. You will find detailed information about the reporting methods on their website. Welcome to South Puget Sound Community College! Our Mission Learn how we’re striving to make a difference every day. When you retire, the amount you earn depends on the performance of your investments. Refer to Leave and Holidays for more information. Carefully consider your options. Please follow the directions below to guide yourself through your new employee orientation. In 1988, the Washington State Patrol became just the third state law enforcement agency… Bureaus See how our organization is structured. The civil service rules apply to all non-represented employees, except those positions or employees exempted under the provisions of Chapter 357-04 WAC. Checklist of Required Documents. Make new hires feel more comfortable, as you’ll have prepared their workspace. All plans offer compressive coverage, but vary in other ways such as provider networks, premiums, your out-of-pocket costs, and eligibility based on the county you reside in. The PEBB Program's full employee benefits package includes basic LTD insurance at no cost to you. To enroll visit Navia Benefits Solutions no later than 31 days after the date you become eligible for PEBB Benefits. For more information on plan differences, a comparison video, plan choice calculator, and other information that may assist you in making a plan choice, visit the DRS website or download the Plan Choice booklet. Let’s get started. Some counties (Mason, and Grays Harbor) offer free or reduced bus passes. If you have already applied to hire employees at a location, you do not need to apply again when you have new hires. Similar to DCAP, FSA follows the "use-it or lose-it" rule. The long-term care worker must fit into one of six categories. A new hire checklist ensures that you will not forget anything. As a new Washington public employee, you will be automatically enrolled in the program if you work for a participating employer. Washington employers are required by law (RCW 26.23.040) to report all new employees within 20 days of hire. As a new member of the Public Employees' Retirement System (PERS), you have a choice to make that will set the course for your future retirement benefits. You can use the following new hire checklist as a guide to remind yourself of tasks to do before your new employee’s first day. Explain the compensation and benefits. New Hire Checklists for Employers for the First Year: Day one: Conduct a general job orientation, with tour and introductions. Discounts may be available to state employees through some gyms, restaurants, cell phone companies, lodging and rental cars while on leisure travel and entertainment. State employees are encouraged to enroll in direct deposit, which transfers your salary straight into your checking or savings account. All hires and rehires must report within 20 days of the new hire or rehire to the State of Hawaii Child Support Enforcement Agency. Executive Staff Meet the Washington State Patrol’s Executive Staff. If you opt out of automatic enrollment, you can still join DCP at any time in the future. History It all started with six motorcy The PEBB Program provides basic life and accidental death and dismemberment (AD&D) insurance at no cost to employees enrolled in the full benefits package through MetLife. Save and share your custom forms securely via mobile. Employers must register new employees with their state’s or country’s new hire notification system. You will need to indicate whether these surcharges apply to you and your family on your Employee Enrollment/Change form. If you are newly eligible for benefits, you will be provided with enrollment paperwork during your first few days. New Employee Checklist. Check here for closures and DES service changes due to COVID-19. Non-represented employees can answer many questions regarding appointment changes, promotions, transfers, layoffs, recruitment, retention, and classification by referring to Civil Service Rules. Step 5: Taxes . Employees may apply for up to the guaranteed issue amounts of optional life insurance without submitting evidence of insurability to MetLife no later than 31 days after the date the employee becomes eligible for PEBB benefits. Contributions are automatically deducted from your paycheck, so saving is easy. As an employee new to state service, you will have several forms to complete within specified timelines to process your insurance benefits, payroll, retirement, etc. Ask your supervisor or agency HR liaison if your agency uses MyPortal. State paydays are the 10th and 25th of each month, but are adjusted if they fall on a weekend or a holiday. Full-Time employees of qualifying state employers hires to the Division of Child Support Enforcement agency to access helpful information materials! Do if you have already applied to washington state new hire checklist employees PEBB benefits also applies to who... 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